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FreeAgent Invoice Automation: Stop Entering Bills Manually

FreeAgent is excellent accounting software, but it doesn't automatically process incoming supplier invoices. You still have to open each email, extract the data, and enter it manually. InboxBill fills this gap — connecting your email to FreeAgent so invoices flow through automatically.

1 February 20257 min read

The gap in FreeAgent's automation

FreeAgent handles invoicing, expenses, and bank feeds beautifully. But for purchase invoices — bills from your suppliers — the process is still largely manual. You receive a PDF, you open FreeAgent, you create a new bill, and you enter every field by hand. For businesses receiving 20+ invoices a month, this adds up fast.

How InboxBill bridges email and FreeAgent

1

Forward supplier emails to InboxBill

Set a simple rule in Gmail or Outlook: emails with PDF attachments from your suppliers go to your InboxBill address. Nothing else changes about how you receive email.

2

AI reads every invoice automatically

InboxBill's AI extracts supplier name, invoice number, date, line items, VAT, totals, and due date. It handles PDFs, images, and even Word documents.

3

Review in seconds, not minutes

Extracted invoices appear in your inbox. Green fields are confident extractions. Any field the AI isn't sure about is flagged for your review.

4

Approve and sync to FreeAgent

One click syncs the bill to FreeAgent with the original PDF attached. The supplier is matched or created automatically. Payment terms are honoured.

What gets synced to FreeAgent

  • Bill date and due date
  • Supplier name (matched to existing contact or new one created)
  • Invoice reference number
  • Net amount, VAT amount, gross total
  • VAT rate (20%, 5%, 0%, exempt — correctly categorised)
  • Original PDF attached to the bill
  • Category/nominal code based on supplier rules
InboxBill is the only invoice automation tool built specifically for FreeAgent users. Every sync is designed around FreeAgent's bill structure.

Setting up FreeAgent integration

  1. 1Go to Settings → Integrations in InboxBill
  2. 2Click 'Connect FreeAgent' and authorise with your FreeAgent credentials
  3. 3InboxBill fetches your suppliers and payment terms automatically
  4. 4Configure default nominal codes and VAT treatment per supplier
  5. 5Approve your first invoice — it appears in FreeAgent within seconds

Connect FreeAgent in 5 minutes

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