Every supplier invoice that lands in your Gmail or Outlook inbox gets detected, data extracted, and synced directly into Xero as a bill — without you touching it.
This is what getting invoices into Xero looks like right now.
Supplier email arrives with a PDF attached
You open it, download the attachment
Log into Xero, click New Bill
Type the supplier name (hoping it matches your contact)
Enter invoice number, date, due date
Add each line item manually — description, quantity, price
Pick the correct account code
Save — then find the next invoice and repeat
Connect your inbox and Xero once. After that, every invoice is handled automatically.
Gmail or Outlook — we scan both.
Supplier, amounts, line items, due date — all read automatically.
Approve in your {APP_NAME} inbox, or set a rule to skip review entirely.
Pushed directly into Xero with the correct contact and account code.
No more typing. Every field populated from the invoice itself.
We match supplier names against your existing Xero contacts. No duplicate contacts, no sync errors from unknown suppliers.
Set rules like 'AWS bills → account code 310 (Software)'. Once set, invoices from that supplier are categorised automatically every time.
Already have that invoice in Xero? We check by invoice number and supplier before syncing, so you never create duplicate bills.
Every invoice shows the source email, who approved it, and when it was synced — so you can answer your accountant's questions in seconds.
Create rules to skip the review step entirely for suppliers you always approve — utility bills, software subscriptions, regular contractors.
We create the draft bill in Xero. Your accountant still reconciles, reviews, and signs off — we just handle the data entry.
No IT required. No Xero configuration needed.
Create your free account
Sign in with Google or Microsoft. Free plan available, or start a 7-day trial.
Connect your email inbox
Authorise read-only access to Gmail or Outlook. We never send emails.
Connect Xero
One click OAuth connection. Select your Xero organisation.
Done
Invoices detected in your inbox will start appearing in your InboxBill queue, ready to sync to Xero.
Free plan available · 7-day trial · Cancel anytime
Yes — it works with any active Xero subscription including Starter, Standard, and Premium, in any country.
We'll flag it with an error and show you exactly what's missing. Add the contact in Xero, then retry the sync in one click.
Yes — by default everything goes into a review queue first. You can approve individually or set up auto-approval rules for trusted suppliers.
Yes. We can extract data from machine-readable PDFs, scanned documents, and invoice images attached to emails.
No — we only create bills. Your accountant continues to reconcile, approve, and manage everything else as normal.
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